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HRplus
Anywhere incorporates recruitment, personnel development,
compensation and performance management, training, performance
appraisals and assessments, attendance and absence management,
benefits administration, health and safety, employee relations,
payroll, time and attendance, integrated document management,
organisational chart publishing and more.
ORGANISATIONAL MANAGEMENT is the foundation that enables
you to model your organisational structure including divisions,
departments, business units, positions, jobs, tasks and
the reporting structure. HRplus Anywhere is designed around
a position management structure, depicting the organisation
hierarchy with unlimited levels, linking competencies and
jobs.
Job attributes include the assignment of tasks, experience
and knowledge required to function in the job. Employees
are assigned to positions and inherit the attributes of
the position. Complete Employee information is maintained
including qualifications, education, skill, emergency data,
job skills, education, union data, languages, employee history,
work permit, certificates, vehicle, job classification,
history resulting from movement within the organisation,
(promotions, redeployment, transfers, changes in status),
salary and entitlement changes, performance history, dependents,
employee photographs and adjusted service record for newly
hired experienced personnel.
Further details related to today's environment - pager and
mobile numbers, email addresses, etc. are also available.
The system maintains historical information on the position
and the employee separately as the organisation changes
and grows. Employee history is retained for position changes,
changes in job status, salary, transfer requests and acting
transactions. Complete ex-employee and retiree data including
dependent data is maintained in the database.
You can view your organisational charts graphically and
generate numerous customisable views such as position and
employee charts, via a third party tool, OrgPublisher. This
tool allows you to display multiple levels of the organisation
hierarchy with drill down capabilities, automatically updating
charts with the latest new hire or workforce information
and displaying a variety of user-defined employee information,
including employee pictures. You can publish your organisational
charts on the corporate Intranet to be viewed by employees
and managers.
Embedded in HRplus Anywhere is a workflow engine that helps
achieve enterprise-wide integration of information and people.
You can streamline business operations, eliminate delays,
reduce paper forms and avoid human error by automating the
rules by which your documents and tasks are routed for electronic
approval, completely linked to your organisation's structure.
The workflow engine identifies and monitors processing exceptions
and addresses these automatically based on the rules you
setup. Deadlines can be established and tracked to avoid
lengthy delays and user-defined escalation procedures can
easily address deadlines that have not been met.
Everyone involved in a process has a detailed overview of
ongoing and completed processes. This results in the employees
being automatically provided with the information and documents
needed to make effective business decisions, on a timely
basis and at a reduced cost. Typical productivity increases
recognise with work flow automation average 30% with documented
cases of over 100%. RECRUITMENT will help you quickly and
cost effectively get the best people, with the proper skills
into the right job. The entire applicant-to-hire cycle is
automated from Internet job posting and resume reviewing
via job-vacancies.com to interviewing and hiring.
You can keep track of job requisitions and an applicant
search tool helps match the ideal candidate to the job requirements
from both internal and external sources, and web-based resume-handling
greatly minimise your administrative effort. Track all applicant
information - job skills, qualifications, education, other
skills, professional affiliations, references, prior employment,
interview schedules, interview panel and interview results.
· Set-up templates defining the tasks associated with the
entire recruitment process and manage these tasks.
· Consolidate searches for qualified candidates from both
the existing workforce (promoted from within) and external
applicants.
· Integrate with On-Line Placement Network job-vacancies.com.
· Quickly produce interview schedules and keep track of
notes from interviews and telephone calls.
· Track applicants through the entire interview process.
· Track costs associated with recruitment. e.g. relocation
cost, buy in.
· Automatically populate new hire record with applicant
information.
· Summaries costs associated with recruitment allowing you
to measure the effectiveness of each recruiting effort.
· Scan resumes on-line.
HRplus Anywhere is designed to facilitate the entire range
of activities linked to TRAINING AND DEVELOPMENT, from requisitions,
planning and budgeting, program details, employee registration,
instructor and course evaluation, to automatically updating
the employee skills bank with certification attained. You
can also track expenses and compare actual cost to budgeted
cost. Managing training requests generated from performance
appraisals and skills gap analysis is a snap. Internet links
(URL) can be established to external training facilities.
· Keep employee training records and schedules up to date,
reflecting current training status.
· Develop training programs, set-up classes, schedule attendance,
and manage course enrolment and completion.
· Book internal resources for training programs.
· Record employee attendance and update skills automatically
as employee successfully completes training. Then allow
their Supervisor / Manager to rate their skill level.
· Enter the course and instructor ratings given by participants,
as well as actual costs.
· Views training program history to identify trends and
compare actual cost to budgets.
· Generate course outlines and profiles of instructors.
· Notify everyone on-line of their training schedules and
status.
· Maintain a training diary to track training facility bookings
including: programs, lecturers, date, time, attendees and
training costs.
· Generate or publish training schedules on your intranet.
· Integrate with third party office automation tools for
generation of standard letters.
ATTENDANCE MANAGEMENT is available for various user-defined
leave types (vacation, sick leave). You can automate special
leave entitlements for different positions / jobs and track
all requested, committed and approved leave by employee,
department, etc. You can also view detailed or summary information
on employee's absences, punctuality details and disciplinary
action. Identify trends or trouble spots by graphically
mapping absences on a calendar. Automatic calculation of
leave entitlements determined by user defined rules is provided,
along with maintenance of costs information associated with
vacation leave entitlement.
The attendance tracking module, integrates closely with
leave scheduling, time clocks and POWERpay payroll business-based
rules, to automatically track leave taken and prepare timesheet
payroll entries. · Create and track an unlimited number
of plans per employee using different seniority, accrual
and carry-over rules.
· Manage regular time off such as vacations, personal days,
illness and incident-based time off such as jury duty, bereavement
and medical leave.
· Develop your own user-defined absence codes.
· Pay for leave in advance or in lieu of leave.
· Track time off allowed versus actual days taken.
· Give employees an instant, year-to-date snapshot of their
attendance status.
· Provide management with analyses of absences for quick
detection of attendance problems or abuses.
· Identify employees with perfect attendance records.
· Generate Leave Reports by company, department, date range
and leave type.
· Integration with POWERpay payroll eliminates duplicate
data entry.
Planning for EMPLOYEE DEVELOPMENT, new jobs and responsibilities,
establishing career paths and goals are all necessary components
in today's organisations. HRplus Anywhere goal-oriented
personnel development provides a detailed picture of existing
and required qualifications and enables you to plan for
an employee's career not only based on company goals but
also on their preferences and growth potential. Identify
both short & long term goals and development programs needed
to attain new skills and competencies.
Who
will succeed into your strategic positions? You can identify
the positions targeted for succession, which employees should
be considered and their development plan to fulfill the
position. Also monitor and rate their progress along the
way.
· Maintain synergy between individual's career goals and
business goals.
· Identification of succession positions and replacement
candidates.
· Identify training, development and performance strategies
required to improve employee proficiency in their current
skill-set or acquire new skills.
SALARY ADMINISTRATION helps with attracting key personnel
and minimises employee turn over by maintaining different
salary plans that provide a consistent and competitive salary
structure. Setup and maintain pre-defined salary guidelines
for grade ranges or for formula derived ranges. You can
process annual salary reviews, merit increases and salary
adjustments based on performance measurements.
BENEFITS are an essential component of any employment package
and can be difficult to administer. Benefits Administration
allows you to set-up comprehensive plans with a wide range
of options including pension. You can define specific deductions
and calculation rules for each plan and calculate deductions
quickly and accurately. Generate analyses and reports on
how changes in your benefits package might affect workforce
expenditure. You can also define rules for automating enrolment
or notification of eligibility.
· Set a percentage, value or formula of Employer and Employee
contribution to certain plans.
· Both employee and employer rates are associated with each
option, payroll cycle, company, ensuring proper calculation
of premiums for every processing schedule.
· Point-in-time benefits history reporting lets you quickly
and accurately generate reports on employees' prior benefits.
· Via Employee Self-Serve, employees can view their benefits,
update dependent and beneficiary information, monitor re-imbursement
claims.
· Contributory benefits are automatically replicated in
payroll deduction tables.
· Hyperlink benefit providers.
Administer all types of PENSION PLANS from collecting administrative
information, to providing benefit calculations, pension
statements and payments. Pension administration provides
support for multiple plans, group calculations and flexibility
in managing pension payments. HRplus Anywhere maintains
deferred and regular pensions.
· Flexible Plan Rules - Manage an unlimited number of pension
plans. Calculate benefits for all types of pension plans,
including qualified and nonqualified; contributory and non-contributory;
and final average pay and cash balance plans.
· Accurate Plan History - Keep a history of plan provisions
through all the amendments and regulatory changes your plan
has seen, using effective-dating capabilities.
· Past and Future Calculations - Use past rules to run historical
calculations and protect employees from cutbacks.
· Special Situations - Set up rules for special situations,
such as early retirement, widow benefits, and minimum benefit
formulas.
· Plan Eligibility - Determine plan eligibility and participation
even when employees change jobs and transfer in and out
of plans.
· Effective-dated employment history to track jobs, salaried
or hourly status, and other data crucial to accurate calculations.
· Automatically deduct pension contributions from employee
pay checks.
HRplus Anywhere supports the promotion of objective, merit-based
assessment of EMPLOYEE PERFORMANCE as well as the ability
to identify top performers and heighten competency levels.
Performance evaluations can be based on competencies or
objectives. Design your own employee appraisal models, with
unlimited evaluation criteria, groups and weighting and
continuously measure their development.
You can also align your organisation's objectives with employee
goals and conduct assessments on employee performance using
the results as a dimension for determining compensation
e.g. salary evaluation and bonus planning. 360 degree assessments
are available for teams and organisational units. Conduct
on-line appraisals with user-defined forms in three phases
- Appraisal, Development Assessment and Career Planning
and Development. The workflow engine will route appraisals
to the appropriate managers and approvers. Both the manager
and employee must authorise the form before being routed
to the next step in the workflow. You can identify specific
training requests or career development activity as a result
of the evaluation.
· Measure employee's performance by rating their proficiency
level within a specific skill-set, how long they have been
proficient at this level, and attainment of performance
goals.
· Design multiple appraisal forms assigning different groups
and workflow routes.
· Define the evaluation criteria to be used and their outcomes.
· Define team members and performance goals and conduct
multiple assessments by different reviewers.
· Setup overall rating and scores.
· Conduct several evaluations and view an employee's performance
record over the employee's entire length of service.
· Ensure that appraisals and assessments are conducted regularly
and on time, and track their progress to completion.
· Identify employees short & long term goals, and development
programs for attainment of skills and competencies needed
to further their career.
· Record employee and managers comments. · Assure on-time
performance reviews through automated scheduling.
· Provide supervisors with consistent, standard review forms
detailing employee job and performance history.
Controlling workplace grievances and health & safety issues
is necessary to ensure your organisation is meeting its
safety regulations and adhering to procedures and standards.
HRplus Anywhere facilitates the recording of grievances
/ issues / accidents, and the analysis of incidents to formulate
recommendations that may minimise/eliminate occurrences
and reduce costs. Detect and monitor hazardous conditions
and materials. Maintain detailed information on incidents
(bodily injuries, hazardous classification, time off), medical
treatments, and costs and investigation details.
Grievances can be tracked through its different stages recording
what actions were taken. You can regulate your entire process
from grievances to industrial action, maintaining records
on: employee and workplace grievances - description of grievance,
dates, status, stage in settlement, bargaining unit. Industrial
action taken - bargaining unit, employee, cause for action
taken, period of industrial action, related grievances,
company action taken. Disciplinary actions - supervisor,
nature of offence, date, action taken.
· Generate reports - 'Grievance Status Report' and 'Disciplinary
Action Report'.
· Assist with adherence to regulations.
· Support various employment terms and labour agreements.
· Monitor and manage workmen's compensation.
SELF-SERVICE will allow your organisation to decentralise
the maintenance of information reducing the administrative
burden of HR departments and costs. Managers and employees
can perform administrative tasks with electronic approval
from the relevant department. Industry reports indicate
that Employee Self Service transactions cost 30% less than
if the same task was executed centrally. Typical returns
on Self Service applications can take less than 18 months.
Self-Service also puts information in the hands of the people
who need to know by extending functionality across the organisation
and providing employees with information to perform basic
functions, like maintaining their own data, enrol in training,
checking benefits and applying for leave on-line. Employees
participation is key to maintaining up-to-date information
and with HRplus Anywhere they have secure, "anytime", "anywhere"
access. Self-Service also supports manager's responsibilities
to control and monitor goal-oriented planning and decision-making
processes. Managers can access specific information on their
direct reports, assign tasks and approve certain functions
such as time sheet entries and leave requests. They can
also conduct Skill Gap Analysis on their direct reports
and submit requests for the development of their skills
set.
EMPLOYEE SELF-SERVE-Employees can be responsible for the
maintenance of their own information and view information
any time, from a customise desktop, with minimum training.
· On-line submission of leave requests, along with the ability
to view their leave chart.
· Changes to their base profile data such as address, beneficiaries,
education, bank account and deduction information for payroll
processing, etc.
· View information of their pension plan and company loans.
· View training calendar and enrol in classes.
· On-line performance appraisal processing where both Manager
& Employee sign off on evaluation and record comments.
· Conduct 360 degree performance assessments.
· View and apply for open positions and request the use
of company property.
MANAGER SELF-SERVE Allow managers to be more strategic in
the development of their direct reports and streamline many
routine human resource-related functions.
· Workflow inbox for transaction approval and routing.
· View leave charts on-line and approve employee leave request
on-line.
· Conduct on-line performance appraisal processing in unison
with employees and 360 degree assessments.
· Perform skill gap analysis for employees and recommend
training.
· View organisation charts on-line.
· Automatic triggering of e-mail messages to employees re:
anniversary, congratulations, birthday, eligibility to join
various plans, etc.
· Enter new job vacancy and list vacant positions, headcount
planning.
· Update rating of employee skill set.
· View late record and training schedules of direct reports.
· Approve Timesheets.
· Query database using standard English language HR SERVICE.
· Develop performance appraisal criteria and forms, set
schedules and monitor progress.
· View changes made by employees and managers, compare with
original data and approve changes, which updates the database.
· Set-up Suggestion Box categories and routing.
· Define workflows.
SERVICES
AVAILABLE TO ALL
· Employee and Services directory listing.
· Suggestion Box.
· On-line employee handbook
Payroll
professionals must cope with daily demands for improved
efficiency, constantly changing regulations and the impact
of changes in organisational policies by fulfilling all
legal, pay scale and enterprise specific requirements. POWERPAY
manages payroll calculation and tax computation to check
preparation and reporting. It includes valuable pay data
access, retroactive pay, time and attendance tracking, direct
deposit and financial system interface. Supports multiple
currency processing and multiple pay groups.
With its business-based rules capabilities POWERpay can
apply your specific rules against any timesheet based earnings,
allowance, deduction, or other employee data element. It's
design supports the efficient processing of large volume
payrolls including unlimited archiving, significant savings
in data entry, calculation time and manual interventions.
It maintains full history that provides for true point-in-time
reporting, with the ability to publish reports on the Intranet,
giving users access to historical information whenever they
need it.
· POWERpay facilitates user defined unlimited earnings,
other income types, allowances and deduction codes. Employees
can have multiple earning rates and work in multiple cost
centres. You can specify the time period a given allowance/
deduction is applicable.
· Allowances can be classified as taxable/non-taxable, cash/non-cash,
regular/irregular one-time allowances, and specify an applicable
rate for items such as meal and super allowances. It also
facilitates the value of allowances to be defined as a function
of hours worked.
· Pay Groups support direct payment of salary grade tables
allowing for better security and administration in a large
and/or complex payroll environment.
· Employee productivity based incentive plans are supported
where an employee can earn additional income at a rate per
unit produced or based on company profitability.
· It supports on-line timesheet entries with choice of data
entry template.
· National Insurance Scheme/Social Security/Health Surcharge
is automatically calculated based on the employee's earnings
in a given pay period.
· You can classify by activity code the hours for which
a given employee has been paid e.g. normal productive time,
sick leave.
· Calculate overtime pay for employees who hold multiple
jobs at multiple rates of pay.
· POWERpay facilitates the distribution of employee pay
for a pay period over multiple Cost Centre accounts. This
information can be posted in balanced batches per pay group
within a company to a General Ledger module.
· The payroll automatically calculates taxes (PAYE for the
local market) based on a fixed tax table, wherein tax is
only calculated on income above a fixed figure. It also
supports the various methods of tax generation.
· You can make payments by cash, cheque or bank transfer.
Facilities exist for cash/coinage analysis, cheque printing
and reconciliation.
· You can perform salary advances for employees proceeding
on vacation. This pre-payment can affect multiple cycles
until the figure is totally drawn down.
· Mid Month Advance processing capability is available,
including printing cheques / payslips, and generating end
of cycle entries.
· You can also create a supplemental payroll at any time,
for special runs such as overtime, incentive bonuses or
commissions.
· Process retroactive pay by pay group within a company
for a specified period. Calculate retroactive pay on selected
earnings over any time period using a rate of change increase.
· It can handle out of cycle payments - e.g. incentive payments.
This facility also allows the user to run multiple payrolls
within the same payroll cycle with each producing its own
audit trail, cycle register and reports.
· You can restart payroll processing or completely "undo"
a payroll process after it's been run. · Transactions generated
from the HR modules (leave, benefits, acting positions,
etc.) automatically update the payroll.
· Electronic submission of payroll data to third parties,
e.g. banks, via encrypted e-mail.
INTEGRATED DOCUMENT MANAGEMENT permits the scanning of images
and documents and the linking of these documents to employee
records e.g. resume, medical certificate. These documents
can be viewed on-line and search engines are available.
Integration with Office Automation tools allows for the
creation of standard letters such as confirmation/disciplinary
letters using templates. Decision making support is available
through a range of reporting and analysis tools from advance
structure query language and graphical report writers capabilities
to simply asking for information using the standard English
language.
A range of predefined reports are available that will cover
your basic requirements. Additional reports can be easily
generated using the leading report writer Crystal Reports
and access to an on-line data dictionary further simplifies
the process. HRplus Anywhere goes further by leveraging
the power of the English language with Easy Ask. Users can
type or dictate (voice) their questions directly in English
and have the results displayed on the screen in a number
of formats - html, pivot table, charts, or spreadsheet.
The UNIVERSAL DESKTOP provides a single-point gateway, available
24/7, delivering specialise content, common shared services
and supports the entire business processes by linking discrete
front and back office systems. It's home page or what becomes
each users desktop is displayed in a Web browser providing
a common, customisable interface specific to the user, providing
links to information and functionality depending on access
privileges.
WORK MANAGER can facilitate an enterprise wide Performance
Management System which is based on the concept of "Management
by Objectives". Organisation goals can be established and
tasks, resources and deadlines link to the achievement of
these goals. Tasks can be linked along the hierarchical
structure where managers or team leaders can assign tasks
to their direct reports impacting on the outcome of the
overall goal. Standards and measurements can be set with
completed tasks being rated. Deadlines can be monitored
to avoid lengthy delays and user-defined escalation procedures
can address process deadlines that have not been met. Employees
can review their own task list and notification of a new
task will appear in their inbox. Personal and individuals
tasks can also be added by employees.
The SCHEDULER is common to all authorised users of the Intranet.
Employees can enter appointment details "on the fly" and
receive reminders of previously scheduled appointments.
Based on the user's role within the organisation shared
views are available. e.g. a manager secretary can edit and
view the managers schedule. Schedule integrates with Work
Manager's deadlines and dates of tasks being updated in
the Scheduler. Scheduling of common resources - training
rooms, equipment - and information on upcoming events and
commitments can be easily managed.
A KNOWLEDGE BASE facility exists that will allow for the
creation and maintenance of a repository of valuable information
that employees can draw upon. This database is defined by
the organisation and can store information on best business
practices, standard operating procedures, business intelligence,
etc. Search tools are available to query the database.
A BULLETIN BOARD is an excellent communication tool that
will allow authorised users to publish pertinent information
on your intranet. Information can be viewed by topics, date
and user.
A DISCUSSION FORUM is available for employees to participate
in on-going topics and is useful for gathering feedback
and comments on any activity within an organisation. In
today's organisation of outsourcing, mobile employees and
diverse geographical structures knowing where employees
are can be cumbersome to track.
The IN/OUT BOARD tracks which employees are in, out at customer,
working at home or are on-line. This allows the organisation
to quickly determine the availability of resources. The
Intranet is the most convenient medium for keeping track
of messages. In keeping with the more paperless environment,
the MESSAGES feature replaces traditional "while you were
out" notes and post it. HTML hyper linking is used in all
modules to refer users to other areas of interest and resources.
e.g. on-line training, placement agencies.
HRplus Anywhere executes in an Open Systems environment
across the internet, intranet and extranets supporting remote
connectivity, leading client/server, network, relational
database management systems and standard browser-based clients
including Windows NT, Novell, UNIX Networks, Sybase and
Oracle Relational Database Management Servers, and Microsoft
Explorer & Netscape Navigator Browsers.
TIMEKEEPER
allows an organisation to automate the tracking of time
and attendance information and is specifically designed
to schedule groups of employees,crews or teams working different
shifts and automates complex scheduling processes. It easily
handles the scheduling of rotating crews, including addressing
on/off days, and allows for refinement of individual employee
schedules. It integrates with the leave module to ensure
that the employee is not scheduled to work on a day when
he or she is supposed to be on leave. Employee schedules
can be modified in any way desired. The system does not
constrain the employees to any shift, or schedule.
The timekeeper module supports the importation of Time Clock
information from various Time Clock systems. It is completely
integrated with HRplus Anywhere and POWERpay and supports
cost centres, work orders, job rates by bargaining unit,
holiday pay rules by bargaining unit, pay policy by bargaining
unit, and shift premiums. Punch rounding is also available
and can be setup by bargaining unit. Functions are available
for making manual adjustments for notes, lunch deductions,
absences, tips, advances, or other monetary rewards.
CUSTOMER SUPPORT OPTIONS A number of customer support options
are available as follows: Telephone support Direct dialup
via modem, the Internet or ISDN On site support Built-in
support database and monitoring in the application Chat
and other web based support from our web site at softech-ltd.com
Customisation service Free Updates and upgrades (where no
new technological products are introduced) Consulting including
business process reengineering Network Configuration Data
Conversion Database Tuning Firewall and security planning
and installation Project management including live customer
participation via the web Implementation servicess.
If you would
like more information about HR Plus Enterprise please click
here to complete our customer enquiry
form.
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